TCCBDA Housing Policy

Housing reservations at the host hotel are coordinated by the Vice-President.

Due to liability and logistical reasons, all members participating in TCCBDA ensembles must be housed in host hotel.

Members of the all-state ensembles will be assigned rooming based on the directions given on TCCBDA Form 1 - Symphonic Band Auditions and TCCBDA Form 2 - Jazz Ensemble Auditions.

Faculty members and sponsoring directors must submit TCCBDA Form 3 - Housing Request for Faculty to the Vice-President by the specified deadline to secure rooms for themselves.

           -Initial room reservations for student participants and directors will be made by the Vice-President in mid-December.    These reservations will be made for Wednesday, Thursday, and Friday nights only. Saturday nights may be added when you call the hotel in January to guarantee your reservation.

        -In mid-December, the Vice-President will send housing lists to TCCBDA members. As changes arise (students not returning to school, etc), contact the Vice-President to update rooming lists and ensemble rosters..

        -In mid-January, directors will be instructed to call the host hotel and guarantee their rooms (yours and your students') with a credit card. Failure to do so will result in your reservation being cancelled by the hotel.

        -Directors are not to contact the hotel directly until TMEA authorizes us to do so.

Reservations are made only for sponsoring directors, assisting faculty, and students who are members of one of the all-state ensembles. Reservations for all others, including student music clubs or alternates for the all-state ensembles, must be made through TMEA Housing, not the TCCBDA Vice-President.

Directors of students selected as alternates for the all-state ensembles are strongly advised to house themselves at the host hotel in case their student should be moved into the ensemble at the last minute. If the director does not have their own room at the host hotel, the alternate will not be permitted to be housed at the host hotel (TCCBDA policy); it will be the director's responsibility to secure housing for their student.